2023 PRODUCTIVITY AND STRESS MANAGEMENT SUMMIT
SPEAKER HOMEBASE
5 OCTOBER 2023
Welcome to Our Speaker Team!
Thanks for agreeing to share your knowledge & experience! This Speaker HomeBase is the place to find all of the information and tools you need to make your participation easy and effective. We want you to enjoy this event just as much as the many attendees who will be joining in to hear from you!
We've included a speaker information packet, which includes everything we need from you and the answers to some of the most common questions.
GETTING STARTED WITH THE SUMMIT
The 2023 Productivity and Stress Management Summit is a 1-day virtual event that provides information and inspirations for busy professionals and leaders who are interested in working smarter instead of harder and finding the elusive balance that increases the value of both their work and personal lives.
You are one of about a dozen speakers who have been invited to share your knowledge and experience with the attendees. We believe that information is free and that putting ideas into action is what actually costs money. In that vein, our goal is to deliver actionable insights into how to improve individual and team productivity, manage stress, and cultivate the right mindset to succeed in work and in life. Thank you for choosing to share your knowledge and expertise!
SPEAKER CHECKLIST
Four Steps for Speaker Success
plus the assets and tools you need to make it happen
PLAN
Plan your presentation and confirm your spot! Complete your Speaker Intake Form as soon as possible.
PREPARE
Prepare for the event by creating slides, note sheets, talk description, freebies, FAQs, etc.
PROMOTE
Help promote the event to your friends and followers. Grab our swipe files to make it easy!
PRODUCE
Show up live on the day of the event to engage in other sessions and give your talk to the eager attendees.
AFFILIATE INFORMATION
As a member of our Speaker Team, we are offering a special affiliate link for you to share with your friends, family, and followers. This link is what you'll use to help promote the event and will tag all your referrals. Speakers will receive 50% commission on all live event tickets sold through your affiliate link. In order to get your affiliate link, you need to find and copy your custom link from the Google Spreadsheet linked below.
Note: You must have a PayPal account setup to receive commission payouts.
6 REAL BENEFITS OF PARTICIPATING IN THIS VIRTUAL SUMMIT...
There are many reasons to participate in a virtual summit including growing your audience and generating additional income! We find that speakers see the best results and have the most impactful experiences for themselves and their businesses when they schedule time to participate actively in the summit and take promotion seriously by utilizing our swipe files.
Grow your audience by including a freebie in our virtual swag bag
Establish yourself as an expert in your niche
Own the stage and build brand awareness with each session you participate in
Grow your community by connecting with fellow speakers, sponsors, and attendees
Earn income through all-access pass sales using your custom affiliate link
Feed your funnel with fresh leads and potential sales
STEP 1: PLAN TO PARTICIPATE
COMPLETE YOUR INTAKE FORM ASAP
Everyone participating in this event will need to complete an intake form. This form will only take a few minutes to complete and provides our team with all the information we need to setup your speaker profile, create your session pages, and set up your swipe assets for promotion. We also require a signed speaker agreement, which you can find here.
STEP 2: PREPARE TO PRESENT
Prepare for the event by timing out your talk, creating slides or other visual aids, notes, and FAQ sheets. We have a few general presentation guidelines as well as a few templates to help you create notes and FAQs.
PRESENTATION GUIDELINES
Final materials due by: 29 September 2023
Each talk should be 30-45 minutes long, allowing for questions at the end
Your session should be packed with information, actionable tips, and actual value (Not a sales pitch or webinar format)
Quality mic, camera, ample lighting, and suitable internet bandwidth are required
Include a short (1-2 minute) introduction then go immediately into the session content
Talk should provide a to-do list or action items attendees can complete to achieve the goal of your session
Do not include the mention of free or paid products and services (these will be promoted in the swag bag and bonus offers)
If you are using slides, please provide the slides as a PDF handout
Visual elements are encouraged, but not required
Upload your final materials by 29 September 2023
MARK YOUR CALENDAR
We will send you the final date and start time for each session a few weeks prior to the live event date
Mark your calendar for the whole day, from 10AM to 4PM ET because the more you engage in the chat with attendees, the more valuable the summit will be for everyone and the more connections you can make with others.
STEP 3: PROMOTE THE EVENT
Share your participation with your friends and followers. We need everyone to do their part using their affiliate link. This means sending a combination of emails to your audience and really going all out on your social channels. Our goal is to make this summit chock full of value and we want the maximum number of people to benefit.
Grab our swipe files below to make it easy and check out the promotion calendar with recommendations on what to do when.
DAYS LEFT TO SUMMIT:
SWIPE COPY
Swipe some copy for your email and social promotions here.
SESSION GRAPHICS
Grab a graphic template for your specific session to share with your network.
SOCIAL SHARE ASSETS
We have Group Event Graphics, Individual Speaker Graphics, and other promotional post graphics you can use to support your promotional efforts.
August 18, 2023 - Promotion Opens
Once you have gotten you custom affiliate link and submitted your speaker intake form, we would love for you to start promoting the event. Our goal is to have 1000 attendees registered for our inaugural event. That can't happen without your support and sharing with your networks. Use the information above to provide the leg work for your posts.
Promo: Aug 18 - Sep 1
These first two weeks are weeks to simply tease the event. Let people know you are confirmed to speak. No hard sell needed at this point. In the promotion calendar, there are three posts with images and copy you can use. Two are save the date/ promotion type posts and one is a meme/ humorous post. We will ramp up the sales posts in September.
Promo: Sep 4 - Sep 15
These weeks, we will ramp up the sales-oriented posts. Get your affiliate link out there to as many people as you can. Registration to attend live is free so there is no excuse to pass up the opportunity to learn and connect around some important and timely topics. We have provided promotion and meme posts - one per week - for you to use. There are also many other memes you can use in the speaker resources Google folder, if you'd like to post more than once per week.
Promo: Sep 18 - Sep 29
We're getting closer to the event now so we will be ramping up the intensity of the posts, capitalizing on people's fear of missing out, sharing some more details about what to expect. We've provided a weekly post for you in the Promotional Calendar. Feel free to use the other posts as well. We have individual speaker images as well as whole Summit promotion posts you can use as well. All of this can be found in the Swipe Files and Assets folder.
Promo: Oct 1 - Oct 4
We are in countdown mode during this week! We go live on Thursday and want to make sure that everyone who wants to join us (or needs to join us) knows the summit is happening and how to enroll. Ramp up your posts this week and make sure everyone in your network knows you are speaking on Thursday and how to join you.
Summit Time! Promotions for Day of Event
We'll blast messaging out on all of the social platforms to let people know today is the day!
Promo: After Event
The event is over - congratulations! - but there might still be money on the table. For those who only registered for the free ticket or for those who couldn't make it live, the all-access pass might just be the way to get the benefit of the summit after the fact. Your affiliate links still apply and we want to give everyone the opportunity to buy the all access pass if they want it before we close registration. We will keep the all-access pass registration open for a month after the event so anyone who wants it can buy it.
STEP 4: PRODUCE THE LIVE EVENT
The promise of the event is three-fold:
(1) learn practices to help reduce stress and reverse burnout,
(2) learn to effectively manage the urgent while strategically focusing on the important, and
(3) get inspired and supported by connecting with others going through the same struggles.
YOU are a big part of fulfilling these big promises. Sharing your stories, examples, and expertise is how we help the participants leave the summit better off than when they signed up.
LEADING UP TO THE EVENT
We will be utilizing Slack as a way to engage with registered participants leading up to and immediately after the event. It is a great way to get feedback before your talk about what resonates most with the participants and to build trust and create a vibe that will carry into the Summit on the day itself. While, of course, participation isn't mandatory, it is highly encouraged and we hope you will be able to engage with the participants in the Slack channel.
DAY OF THE EVENT
We want to make speaking at the Summit as easy and effortless as possible for you. In order to do that, we will:
Provide one of the hosts in your session to manage the IT, introduce you, and moderate the chat for you during your session
Provide detailed instructions for how to host and share within the Zoom Webinar platform well in advance of your session
Have backups in place in the case of a technology gremlin attack (for instance, if you aren't able to share, we will have your slides available to share on your behalf)
So, relax and plan to have some fun as you interact and share your specific brand of brilliance with the Summit participants.
We will continue to update the Speaker HomeBase as more information is available so check back often.
If you have questions that weren't answered here, reach out to Mary directly at mary@evolveyourperformance.com
